Annual Report 2001-02: Output 4.4

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Qualitative assessment
Key results
Administered items - Prime Minister’s official residences

Output 4.4 Support to Official Establishments	Performance indicators
Management of the Prime Minister’s official residences.	Quality: The degree of satisfaction of the occupants and departmental Executive with the management of the Prime Minister’s official residences. This must be consistent with their status as part of the National Estate and in line with statutory heritage and planning obligations.
Secretariat support for the Official Establishments Trust.	The degree of satisfaction of Official Establishments Trust members with the timeliness and quality of advice and secretariat support.Cost of Outputs – $0.5m

Qualitative assessment

Methodology

The Official Establishments Unit participates in meetings with the Prime Minister and his wife, senior departmental management and senior advisers within the Prime Minister’s Office, where feedback on the unit’s performance and level of service is provided.

The Chairman of the Official Establishments Trust provides regular feedback to the Secretary of the Trust on the quality of secretariat support provided to the Trust.

Feedback

All parties indicated their satisfaction with the management of the official residences.

The Chairman of the Official Establishments Trust, Mr Richard Griffin, indicated his satisfaction with the quality of secretariat support provided.

Key results

Prime Minister’s Official Residences

The Official Establishments Unit continued to manage the Prime Minister’s official residences – The Lodge, Canberra, and Kirribilli House, Sydney. In keeping with the official residences’ status as part of the National Estate, the Official Establishments Trust and the Australian Heritage Commission were consulted about works undertaken at the residences in 2001–02.

Official Establishments Trust

The unit facilitated five meetings of the Official Establishments Trust during the year. The Chairman of the Trust expressed his satisfaction with the standard of service provided by the unit, particularly in relation to the organisation and conduct of meetings and the preparation of business papers.

Grant to Australiana Fund

The Australiana Fund received a grant of $78,500 in 2001–02. The objectives of the grant are to:

enable the fund to obtain professional assistance in meeting the objectives of the Fund, as set out in its memorandum of association
free up funds for the acquisition of Australian objects for placement or display in accordance with those objectives.

Administered items

Prime Minister’s official residences

Administered item	Performance indicators
Prime Minister’s official residences.	Quality: The serviceability and standard of The Lodge and Kirribilli House, including practicality, level of amenity, style and presentation. This must be consistent with their status as part of the National Estate and in line with statutory heritage and planning obligations. Administered Expenses – $1.4m

Qualitative assessment

Methodology

Feedback

All parties indicated their satisfaction with the presentation and maintenance of the residences.

Key results

Kirribilli House

Minor maintenance and rejuvenation works were undertaken at Kirribilli House in preparation for events associated with the Centenary of Federation in 2001. No major structural work was undertaken at the residence.

The Lodge

A request for tender for grounds and gardens maintenance at The Lodge was distributed via a select tender process in May 2002. At reporting date, the tender evaluation process had not been completed.

The annual programme of minor maintenance of the building exterior and gardens was continued at The Lodge during 2001–02. No major structural work was undertaken at the residence.

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